Pro Bono Coordinator

Cooley is seeking a Pro Bono Coordinator to join its Pro Bono Team.

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At a glance

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The Pro Bono Coordinator is the centralized resource responsible for providing high-level administrative, project support and coordination of other departmental initiatives.  Specific duties and responsibilities include, but are not limited to, the following:

Key Responsibilities

• Code department invoices and send to Accounting & Finance for processing
• Prepare and maintain various PowerPoint presentations, Excel files, and Word documents for pro bono team
• Assist with various data entry tasks as needed, including data entry in pro bono client and volunteer databases
• Assist with submission of new business forms and conflict checks
• Prepare and generate various statistical reports from pro bono client and volunteer databases
• Keep all files up-to-date and organized.  Ensure materials are forwarded to Information Governance Department, as needed
• Perform other tasks and duties as assigned or required by the Pro Bono Partner and Pro Bono Counsel
• In collaboration with pro bono assistant and pro bono specialists, maintaining pro bono client and volunteer databases
• Facilitate pro bono client queries, screening, and processing
• Prepare new business forms, conflict sheets and engagement letters, and advise other admin staff re: same
• Serve as point of contact to secretaries and other admin staff on pro bono procedures/questions
• Assist with pro bono practice department budget monitoring and annual budget planning process
• Coordinate pro bono trainings in conjunction with partner legal services providers
• Handle pro bono event planning and logistics
• Collaborate with pro bono specialists on various projects and tasks as assigned by pro bono partner and pro bono counsel
• Assist Pro Bono Partner, Pro Bono Counsel, and Pro Bono Committee with pro bono projects and initiatives, as necessary
• Provide administrative support to Pro Bono Partner and Pro Bono Counsel including travel arrangements, expenses reimbursements, time entry, etc.
• All other duties as assigned or required

The Successful Candidate

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• After orientation and training demonstrate proficiency with Microsoft Access and/or other database management applications
• Available to work overtime, as required
• 2+ years’ prior administrative experience

Preferred:

• Bachelor's Degree
• Previous law firm experience
• Previous legal support and/or executive assistant experience helpful

Competencies:

• Professional demeanor at all times
• Strong interpersonal communications skills, both verbal and written
• Ability to handle complex and fast-paced environment
• Ability to speak effectively in front of an audience
• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, and client data
• Possess excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently
• Excellent attention to detail
• Strong judgment
• Team-player with collaborative spirit

Apply now