Legal Manager, Pro Bono Partnerships

Our services connect journalists and news organizations to pro bono legal support, providing intake, training, and support for a broad range of editorial and operational matters. The Legal Manager is the operational backbone of our program — a highly organized, mission-driven professional who combines deep familiarity with operating legal programs. 

The Legal Manager does not provide legal advice. Instead, this individual ensures that every person who contacts our organization receives a prompt, well-informed, and compassionate response — and that our program operates with precision and care. The ideal candidate brings hands-on experience from a legal services environment, a talent for juggling competing priorities in a fast paced and innovative working environment. 

Intake & Client Coordination 

• Serve as the primary support of the Projourn team for all incoming legal inquiries, including coordinating introductions and managing the legal database in a timely fashion. 
• Conduct initial eligibility screenings of news organizations and journalists. 
• Support the coordination of connecting clients with the appropriate law firms or in-house counsel, pro bono attorneys, law school clinics, and other community resources. 
• Regularly update the law firm directory, including tracking provider capacity and specializations, coordinate to develop tech infrastructure to innovate in this program area. 
• Follow up with clients and law firm and in-house counsel to confirm progress and collect feedback. 

Program & Data Support 

• Track and report key program metrics. 
• Assist with preparation of grant reports, board presentations, and funder communications. 
• Support outreach and community education efforts, including logistics for legal clinics and public events. 

Administrative & Office Management 

• Manage all aspects of case file administration, including opening, maintaining, and closing client intake records in the case management database. 
• Help coordinate and schedule key meetings, trainings, and clinics for the program’s extensive outreach work. 
• Oversee document management systems, ensuring confidentiality and compliance with data retention policies. 
• Process incoming and outgoing mail, including time-sensitive legal documents; maintain organized filing systems (physical and digital). 
• Collaborate with the RCFP data team to ensure consistency. 

Communications 

• Contribute content for ProJourn’s LinkedIn account, including drafting posts that highlight our work, events, and milestones while upholding principles of ethical storytelling, including the protection of confidential information. 
• Draft quarterly updates that communicate program progress, impact, and key developments in a clear, compelling, and responsible manner. 
• Assist in developing impact‑focused case studies that demonstrate outcomes for funders and supporters, using client‑centered storytelling practices that protect confidentiality. 
• Collaborate with the RCFP Communications team to ensure accuracy, consistency of messaging, and compliance with all confidentiality, privilege, and ethical standards. 

Team & Culture 

• Provide mentorship and day-to-day guidance to program staff and volunteers. 
• Participate actively in staff meetings, training sessions, and organizational planning processes. 
• Innovative mindset paired with the ability to operate efficiently in a fast-paced environment. 

Required 

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum 5–7 years of progressively responsible experience in a legal environment, such as a law firm, legal aid organization, court, or corporate legal department. 
• Demonstrated proficiency in legal terminology, coordination and document handling. 
• Exceptional organizational skills with proven ability to manage high-volume workflows with accuracy and attention to detail. 
• Strong written and verbal communication skills; experience drafting professional correspondence and reports and presenting during board meetings or similar settings. 
• Proficiency in Microsoft Office Suite (Teams, SharePoint, Excel, etc.). 
• Strong experience with CRM platform Salesforce and project management tool Monday.com. 
• Ability to handle and protect sensitive, confidential information with discretion and professionalism. 

Preferred 

• Experience in a nonprofit, legal services or law firm setting. 
• Familiarity with legal referral systems, civil legal aid networks, or pro bono coordination. 
• Bilingual (Spanish) or multilingual abilities are strongly encouraged. 
• Experience supporting grant reporting or compliance documentation. 
• Familiarity with media law.