Administrative Coordinator to Global Director of Pro Bono

As an Administrative Coordinator, you’ll provide senior-level administrative and operational support to the Firmwide Director of Pro Bono and Pro Bono Counsel.

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At a glance

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As an Administrative Coordinator, you’ll provide senior-level administrative and operational support to the Firmwide Director of Pro Bono and Pro Bono Counsel. This visible and fast-paced position demands independence, sound judgment, and discretion, especially when supporting firm leadership and handling sensitive information. As a trusted partner, the Administrative Coordinator is expected to anticipate needs, manage complex priorities, and take ownership of projects that enhance firmwide pro bono operations. The role combines high-level administrative support with project and process management, thriving in an environment that encourages autonomy, adaptability, and initiative.

• Manage complex calendars for senior leaders, including coordination of meetings, logistics, and schedule changes.
• Support firmwide pro bono operations, which includes responding to financial audit requests, overseeing attorney departures, tracking pro bono time reporting, and new employee orientation.
• Oversee operational processes such as reporting, library management, intranet, and document administration.
• Prepare and reconcile expense reports, check requests, vendor set-ups, and invoices.
• Coordinate domestic and international travel, ensuring compliance with firm policies and leadership preferences.
• Draft, proofread, format, and manage correspondence, memos, emails, materials and further organize materials for presentations and meetings.
• Handle general administrative duties including filing, scanning, copying, and mail distribution.
• Provide project management support for pro bono initiatives and special projects, with opportunities to take on additional responsibilities as skills and experience develop.

• At least five (5) years of experience providing senior-level administrative support, preferably within a law firm or professional services environment.
• Bachelor’s degree or equivalent professional experience.
• Strong proficiency with Microsoft Outlook, Excel, Word, and PowerPoint, along with the ability to quickly adapt to new systems.
• Demonstrated ability to anticipate needs, manage competing priorities, and work independently with minimal supervision.
• Excellent organizational, communication, and interpersonal skills, coupled with a high degree of professionalism, discretion, and attention to detail.
• Ability to remain calm and effective in a fast-paced, deadline-driven environment, with flexibility to handle occasional time-sensitive requests outside standard business hours.

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