Hogan Lovells

Pro Bono Assistant

Pro Bono Assistant
Keen to become part of a truly global, collaborative team of professionals? Your journey begins here.

At a glance

Organisation:

Hogan Lovells

Type:

Full-time

Location:

Washington D.C, US

Job posted:

5 June 2024


Key Responsibilities

The Assistant will work closely with the Pro Bono team on the following:

Conflicts Support

  • Facilitate the opening of new pro bono matters
  • Submit conflicts check requests and monitor conflicts process after submission
  • Facilitate communication with lawyers handling matters to collect needed information to run conflicts
  • Draft pro bono engagement letters
  • Open pro bono matters and circulate client-matter numbers
  • Update matter tracking documents and databases

Administrative Support

  • Assist with event planning, coordination, and execution
  • Assist with maintenance of/updates to Pro Bono Department intranet page
  • Prepare PowerPoints and other internal/external pro bono presentations
  • Work with Marketing & Business Development and external media companies to update Pro Bono Department social media
  • Assist with data analysis, including preparation of data for external data reporting
  • Follows the Firm’s established document drafting methods and procedures; creates, edits, spell checks and proofreads documents; drafts engagement letters, “value of services” letters, audit letters, and other documents; maintains all pro bono documents in global document management system
  • Regularly completes tasks such as time entry, conference room reservation booking, and expense reports
  • Coordinates quarterly pro bono billing, and monthly billing for the Pro Bono Partner’s billable practice
  • Handles all aspects of the charitable donation process (including intake, research, drafting donation memoranda, preparing check requests, coordinating transmittal of the donations, and keeping track of all donations)
  • Monitors incoming expense reports billed to pro bono matters
  • Prepares check requests for vendor invoices on pro bono matters
  • Assists with staffing pro bono events
  • Drafts closing letters; works with Client Maintenance to close inactive matters
  • Coordinates travel arrangements through in-house Travel Department
  • Assists with ad hoc administrative projects such as preparing external reports and internal communications
  • Other duties as assigned

The Successful Candidate

  • Excellent attention to detail and strong organizational and communication (oral and written) skills
  • Ability to work efficiently in a fast-paced environment with an emphasis on ability to work with a team
  • Ability to multi-task and prioritize work on multiple projects
  • Professional demeanor
  • Strong project management skills
  • Mastery of Microsoft Office suite (Excel, PowerPoint)
  • Mastery of social media platforms including, but not limited to, X/Threads, Instagram and LinkedIn
  • Dependable and able to perform to a high standard under pressure
  • Monitors and checks work product with a high attention to detail
  • Engaged and self-motivated
  • Excellent written and oral communication skills
  • Excellent organizational skills
  • A strong team player
  • Willingness to work overtime as needed
  • College degree required
  • Law firm experience, including working with partners, preferred
Apply now