Legal Assistant, Pro Bono

We have an exciting opportunity for a Legal Assistant to join our leading Pro Bono practice group. The role is based in Melbourne and supports the team nationally.

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At a glance

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We are a leading global law firm with over 150 years' experience in delivering high-profile work that matters to our clients. We advise many of the largest and most ambitious organisations across all major regions of the globe.

At Herbert Smith Freehills we recognise that the success of our business and our clients relies on the skills, knowledge, and ideas of all our people. Our ambition is to help you achieve your goals.g

Key Responsibilities

We have an exciting opportunity for a Legal Assistant (Secretary) to join our leading Pro Bono practice group. The role is based in Melbourne and supports the team nationally.   

In this role you will play a pivotal role providing support to Brooke Massender (Partner and Global Head of Pro Bono, based in Sydney), Bianca Janovic (Pro Bono Counsel, based in Melbourne) and a cross-office team of lawyers.

Your day-to-day

As the go-to person for the Pro Bono practice group, your day will be filled with a variety of engaging tasks which will include:

• Manage the billing process for pro bono matters, including the creation of pre-bills, editing, and finalising bills.
• Manage professional staff's internal and external appointments, across different time zones and offices, including communicating directly with clients and other stakeholders.
• Support the partner and lawyers to manage the pro bono matter life cycle from file opening to closure/archival.
• Deliver high quality, accurate work whilst managing deadlines.
• Coordinate and book interstate and international travel for fee earners.
• Assist with client and cost reporting requirements; and
• Assist with the organisation of internal and external events.

The Successful Candidate

The successful candidate will have 2+ years’ legal secretarial experience and will possess the following:

• Ability to anticipate Partner/Counsel requirements.
• Previous billing experience (Experience with Aderant Expert advantageous).
• Strong understanding of Microsoft Office.
• Resilience and a commitment to excellence.
• Ability to work under pressure and manage conflicting priorities.
• Previous experience in diary management.
• Excellent organisation skills.
• A team-oriented approach.
• Ability to think on your feet and adapt to a fast-paced environment; and
• Excellent professional written and verbal communication skills.

Apply now